ECE Health and Safety

For immediate emergencies, please call 911.

To report an incident, please use the UBC-wide CAIRS system, found at: cairs.ubc.ca.

For all non-urgent Health & Safety concerns/inquiries, please contact safety [at] ece [dot] ubc [dot] ca.

Meeting minutes from the monthly ECE Health & Safety Committee meetings are posted on the ECE Safety Board, located just outside of MCLD 142 on the first floor of the MacLeod Building. A second safety board is also located outside of MCLD 322.

 

Reporting an Incident

All injuries and potentially dangerous incidents must be reported. Please find below the suggested procedures for several situations that have recently been experienced in our department.

Please note: Incident procedures are subject to change, but you can find the most up-to-date procedures and steps to take on our webpage below. All questions and concerns can be forwarded to safety [at] ece [dot] ubc [dot] ca

 

Instructions for Recent Incidents

 

 

Please note proper incident reporting procedure: Staff and faculty MUST email safety [at] ece [dot] ubc [dot] ca with a description of the event and person’s involved to report an incident. From there, a Safety Committee member will submit an official incident report. We must receive an RT number internally through this method, as we are unable to see any reports submitted by staff or faculty directly to Risk Management Services or elsewhere.

 

 

When working with electrical equipment and extension cords, please follow the following precautions:

http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/electricity.pdf

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

In any situation where chemical waste/hazardous materials are being transported, have been spilled or are found unlabelled:

Recent Incident: A student unsafely transported two bottles of hazardous acidic mixtures between labs by using a plastic bag and a cardboard box. One of the bottles was not labelled, and the box was not spill proof. No spill or chemical contact occurred, but there was high potential for a hazardous spill or harmful chemical contact. Corrective actions were taken by the group members in terms of safety procedures and transportation pails for the lab.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca (safety [at] ece [dot] ubc [dot] ca).

 

 

In any situation where a person comes into contact with chemical waste/hazardous materials:

Recent Incident: During a cleaning procedure, a student accidentally splashed a small drop of diluted bleach into their eye while not wearing proper safety goggles. The student used an eyewash station to clean the irritated eye, then visited the UBC Hospital emergency room for examination. The irritation subsided and no further medical attention was needed.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca (safety [at] ece [dot] ubc [dot] ca).

 

 

When working with impact hand tools, please follow the precautions below:

Recent Incident: A user of the Machine Shop positioned material in a vise while hitting it into place with a hammer. The hammer glanced off of the nearby milling machine head and struck the worker’s free hand, which was positioned on the vise, resulting in a bone fracture. Users of the machine shop have been instructed to take precautions to ensure proper hand placement and adequate clearance between equipment in the future.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

When working with high voltages, please follow the precautions below:

Recent Incident: A trained student working on an experimental set-up was rushing and ignored established lab procedures while disconnecting a cable from an active power supply. Without unplugging the power supply, the student used a screwdriver to reach through the power supply’s metallic guard to access a wire’s retaining screw, which resulted in a short circuit between the grounded metal guard and the screw. Minor damage occurred to the screwdriver, but the student sustained no injuries. This was a near miss with potentially high severity.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When working in laboratories, machine shops, and classrooms in any ECE building spaces:

Recent Incident: A graduate student built an experimental setup on a cubicle desk area involving a large volume of water flowing close to electrical equipment. An improvised experiment was set up in a non-experimental laboratory area in an unsafe manner, without proper supervision. Electrical connections were exposed to potential water spills and water levels used in the experiment exceeded storage capacity.  The setup was placed in an area with no drainage nearby or spill measures in place, and the experiment was planned to run unattended for long periods of time. As a result, a large water spill occurred, luckily missing any electrical connections. After investigation, the student and supervisor were instructed to mount the experiment in an appropriate lab space.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When setting up an electrical test please follow the following precautions:

              http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/electricity.pdf

Recent Incident: An unattended transformer, later used by undergraduate students, was left on a bench in MCLD 306, where all three secondary spade connectors (and the cannon plug) had exposed conductors that could easily be shorted together. There was no fusing on any secondary wires, and no safety grounding for the exposed transformer chassis. A staff member corrected the hazard by unplugging the transformer from the bench, but this was a near miss with critical potential severity.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca. 

 

 

When using compressed gas cylinders:

Recent IncidentThree compressed gas cylinders were recently left unsecured in MCLD 162. To prevent falling, or rolling during storage, compressed gas cylinders must always be secured, as they pose a severe risk of injury and explosion in the event of fire or damage. Immediate action was taken by an ECE staff member to secure the cylinders, but the persons using the area must ensure such cylinders are secured. This was a near miss with high potential severity.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

In any situation where chemical waste/hazardous materials have been spilled or are found unlabelled and unaccounted for:

Recent IncidentA cardboard box of chemical waste (spilt beakers and other lab objects) was found in the Kaiser Building loading bay by a staff member, who reported the box to Risk Management Services and our ECE Administrative Office. Staff waited in the immediate area until RMS arrived and properly disposed of the waste. Although the waste was unlabelled and potentially dangerous, no harm was caused.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

When manoeuvring inside or on the premises of the Macleod and Fred Kaiser buildings:

o   When carrying objects by hand: lift using your legs, not your back

o   Always wear closed, steel-toed shoes when lifting or moving heavy items

o   Always use the proper equipment: e.g. a jack for shipping palettes, a dolly for furniture (ensuring that you are trained to used any moving equipment)

o   If you do not have the proper shoes, equipment, or training to lift or move an object, please contact the ECE Facilities Manager (facilities [at] ece [dot] ubc [dot] ca) to arrange for trained personnel to move it for you

Recent Incident: While looking for a delivery driver outside of the MCLD building, a staff member tripped on uneven cement, resulting in injury.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

If you discover a person whom you believe is in distress on the UBC campus:

Recent Incident: An individual was found unresponsive in a locked cubicle on the 2nd floor bathroom of the Kaiser building.  A staff member was notified and asked for help from a passing ECE faculty member.  The faculty member called 911 and the staff member called UBC Campus Security.  The faculty and staff members followed the 911 ambulance service instructions until campus security and the ambulance arrived and took over the situation.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

In any situation where a student is in need of medical attention:

Recent Incident: During an exam a student had a panic attack. The student was visibly distressed and in need of medical care. The TA in charge of the exam called 911. The TA stayed with the student until the ambulance arrived and returned to the exam thereafter. The student's wallet and cell phone was surrendered to the ambulance crew. The exam was not disrupted. The student is fine and has contacted the TA after the exam.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

In case of a large spill or accidental release:

Recent Incident: In the case of hydrogen or gas leak incidents, the principal investigator is not responsible for solving the problem at the source (e.g., removing the leaky tank). He/she needs to be aware that the main duty in this situation is to notify the correct emergency response team and keep the surrounding workers/students away from the hazard. The principal investigator should remain available in a safe place to provide information to the firefighters or any other parties involved in clearing the hazard.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

If renting one of our propane tank barbecues, or using another barbecue near ECE facilities, the following procedures must be followed:

The ECE barbecues are stored outside of room 5500 of the Fred Kaiser Building, and must be properly signed out at the 5500 front desk before use. Renters accept responsibility for any damages or missing equipment, and must clean the barbecues properly before returning them.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

In case of electric shock, please follow the steps below.

Recent incident: While working with a setup (polymer substrate deposit) an individual made connections to a high voltage power supply using a series of alligator clips, thin wires and masking tape (note that this is not a safe/proper connection). During operation one of the cables fell down and despite being insulated with electrical tape it shorted to the fume hood metal platform causing a series of high voltage discharges. Following this, while simply pointing at (not touching) the hazardous wires, the individual received an electric shock. Fortunately the shock was not serious.

When working with high voltage sources please follow the following precautions:

http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/electricity.pdf

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

In any situation where potentially hazardous materials have been spilled or are found unaccounted for as a result of building maintenance:

Recent Incident: Following a scheduled maintenance window for the radiant-heating system in the Macleod building, one of the radiators in the south Macleod foyer began to leak fluid (a glycol mixture). When the principal investigator arrived, the fluid had flooded the entire foyer from wall to wall, and the radiator was still actively leaking. Some people walked through the area ignoring the warning signage, and after climbing over the tape, slipped in the fluid. Within 10 minutes, Building Operations personnel arrived and stopped the leak, and custodial staff began cleaning up the fluid. Although the leak persisted for some time, and someone had slipped and fell in the fluid, no harm was caused.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When working in laboratories, machine shops, and classrooms in the Macleod and Fred Kaiser buildings:

Recent Incident: A student in the Thunder Lab was found not wearing proper Personal Protective Equipment and without proper lab training. The student gained access via a person working in the lab who opened the door. The student was removed from the lab, but this was the second time the student had been found working in the lab without permission.

Recent Incident: While working in the MCLD building, a UBC employee entered MCLD 148 and began using a drill press. The person did not identify himself, did not ask for permission to operate equipment, and was not wearing any of the required Personal Protective Equipment (PPE) as posted in the shop. He also did not secure the piece he was working on. No injuries were sustained, but this was a near miss.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When using/manoeuvring equipment in laboratories, machine shops, and classrooms in the Macleod and Fred Kaiser buildings:

Recent Incident: While working in MCLD 148 with a drill press, an employee improperly clamped the material being worked on. The material was grabbed by the drill, pulled away from the vice, and became free to spin at a high speed on the rotating drill bit, endangering the user. No injuries were sustained, but this was a near miss.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When working in laboratories, machine shops, and classrooms in the Macleod and Fred Kaiser buildings:

Recent Incident: While working in MCLD 155A (Thunder Lab), an employee was instructing students on the use of equipment in the lab.  No one was wearing the required Personal Protective Equipment (PPE). The room is clearly marked with signs stating the requirement for all personnel to wear PPE when in the room. No injuries were sustained, but this was a near miss. Please see the link below for details about the incident and a procedure for such events.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When using/manoeuvring room equipment in meeting rooms, offices, and classrooms in the Macleod and Fred Kaiser buildings:

Recent Incident: During the set-up of a recent seminar in Kaiser 2020/2030, while manoeuvring the wall partitions that divide the room, a staff member's hand came in the way of two panels as they came together, causing an injury. The staff member was escorted to the UBC Hospital, where upon further examination, only minor injuries were sustained.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

 

 

When working in laboratories, machine shops, and classrooms in any ECE building spaces:

Recent Incident: During a scheduled installation of equipment in AMPEL, a manufacturing company representative arrived on site to assist graduate students and AMPEL staff to manually lift a nearly 600-pound crate onto a granite slate. None in attendance were wearing required Personal Protective Equipment, and there was a lack of a formal and safe action plan. Upon being notified, an ECE staff member instructed students not to participate, and made sure the other staff members did not take undue risks. Faculty members are responsible for the wellbeing of graduate students. Building Operations staff should be pre-arranged to assist heavy lifting. To arrange support for safe lifting, please email safety [at] ece [dot] ubc [dot] ca.

ECE is committed to ensuring a safe environment for all people using or visiting our facilities.  To this end, the Health & Safety committee would like to make you aware of an incident which occurred and recommend actions in case you find yourself in a similar situation in the future. If you would like to contribute to the procedure outlined above, please contact safety [at] ece [dot] ubc [dot] ca.

 

Building Emergency Response Plan

A BERP (Building Emergency Response Plan) helps ensure the safety of building occupants through fire prevention and emergency evacuation and ensures compliance to the BC Fire Code.

The ECE BERP provides a checklist of procedures for responding to, and reporting, an emergency as well as assists in the recruitment and training of Building Emergency Directors and Building Floor Wardens.

The ECE BERP applies to the Fred Kaiser Building and the MCLD Building.
- Please note: fire extinguisher locations on included building plans are to be updated by campus planning in the near future.

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Fire Evacuation Procedures

If you discover a fire or explosion in the building:

 

Immediately activate the closest fire pull alarm.

Follow instructions of Building Floor Wardens during evacuation.

Urge People to stay calm and evacuate in a quick and orderly manner.

WALK, DO NOT RUN.

To help contain the fire, close windows and doors that are near to you on your way out, but ONLY DO SO IF IT IS SAFE.

Use the stairway to evacuate; DO NOT use the elevator(s).

Proceed to the nearest area of safety. Designated Areas of Refuge are Not Applicable in Kaiser and MCLD.

Upon exiting the building, proceed directly to the designated Evacuation Assembly Area (muster station) and wait for further instructions from the Building Emergency Director. The designated Evacuation Assembly Area is: In front of the MacLeod and Kaiser buildings on the grassy area of Main Mall Blvd.

Call 911: State your name, give the address of the building where the fire is and the nearest intersection. The address of the Fred Kaiser Building is 2332 Main Mall Blvd, and the address of Macleod is 2356 Main Mall Blvd. 

Provide information about the fire: what floor, how fast fire is spreading, people trapped etc.

DO NOT RE-ENTER THE BUILDING until the Fire Department and the Building Emergency Director gives permission to do so.

Safety and Professionalism

Purpose

This policy exists to establish a clear set of expectations and rules for the Electrical and Computer Engineering undergraduate laboratories and machine shops, as well as a procedure for dealing with infractions. It will assist in developing a culture of safety and professional behavior within the department.

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